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SvenskaWhat a spreadsheet does well
- It costs nothing and everyone knows how to use it.
- You can change the columns whenever you like.
- For a handful of items, it’s enough.
If you have fifteen accessories and one person looking after them, a good spreadsheet may be all you need. This page is about what happens beyond that.
Three ways to keep track
FIND AND PROVE
Find a certificate while the auditor waits
PAPER AND BINDERS
Search the binder
SPREADSHEET
Search folders, emails and drawers
SLYNGA
One link, and it’s there
Prove what was done with each item
PAPER AND BINDERS
Boxes, and whatever survives
SPREADSHEET
Trust that nothing was lost or overwritten
SLYNGA
Full history per item, kept safe
STAY AHEAD OF EXPIRY
Know what expires next month
PAPER AND BINDERS
A wall calendar
SPREADSHEET
Remember to check the spreadsheet
SLYNGA
Automatic alert before the date
Stop a failed item from being used
PAPER AND BINDERS
A tag someone has to notice
SPREADSHEET
Relies on someone noticing
SLYNGA
Check-out is blocked and an alert goes off
KNOW WHO AND WHERE
Know who has an item
PAPER AND BINDERS
A signed form, if it was filled in
SPREADSHEET
Ask around
SLYNGA
Custody with time, operator and location
Record the pre-use check in the field
PAPER AND BINDERS
Paper form that needs filing
SPREADSHEET
Paper, then typed up later
SLYNGA
Scan and check from your phone
DON’T DEPEND ON ONE PERSON
Two people editing at once
PAPER AND BINDERS
Impossible
SPREADSHEET
Copies that contradict each other
SLYNGA
One single record, with change history
When the person in charge leaves
PAPER AND BINDERS
They leave with folders only they understood
SPREADSHEET
They leave with what was in their head
SLYNGA
It stays in the system
The cost that doesn’t show up in the spreadsheet
A spreadsheet has no licence fee. It does have a cost: the hours spent chasing documents, the equipment replaced because nobody could find its certificate, the inspection that has to be redone and the risk of being unable to prove something after an accident.
You don’t have to retype anything
- 1
Upload your spreadsheet as it is
With whatever columns you have, .xls too. No need to prepare it: you say what each column is and the panel remembers it next time.
- 2
Fill in the regulatory data with your camera
Photograph the marking or upload the certificate and the AI fills in WLL, standard, CE marking and manufacturer.
- 3
Confirm and you’re done
You approve before saving. From then on, the history writes itself.